In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets & other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

Job Responsibilities:

• Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions
• Coordinate and organize a system to complete daily tasks required
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public
• Organize the office files, contracts, and submittals similar to the system used in the corporate office
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis
• Log daily subcontractor’s activities, weather, rainfall, deliveries, and meetings on the Superintendent’s Daily Report
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent
• Call vendors for quotes to do a cost comparison for materials or rental equipment
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Education & Years of Experience:

• High school diploma preferred

To thrive in this role, you'll need:

• Good organizational skills
• Good verbal skills
• Ability to use Computers & Microsoft Office programs, and Office Equipment
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment
• Ability to visually verify various report results
• Ability to perform light physical work, may be required to lift to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping, and other repetitive tasks
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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